What Is a Receipt?

A receipt is a document that acknowledges a customer regarding his payment and represents that the seller received the payment successfully. Customer receipt slips can be either for goods or services purchased. A professional receipt covers the following details:

• Receipt number and date
• Customer Name along with contact details
• Brief details of the purchased goods or services along with a cost breakdown
• Method of payment
• Applicable tax information
• Any other terms and conditions

How to Print a Receipt in Simple Steps?

Receipt printing is a day-to-day task for businesses like supermarkets or other commercial spaces that host high foot traffic. Every business professional should know the correct solution for how receipts are printed.

1. Choosing Receipt Template

Taking printout receipts is easy with the right receipt generator. Many such software offer various receipt-generating templates.

Once you choose the template, you need to include the following details –

• Sales Receipt Number, date, and currency
• Name of the customer, along with the address and contact details
• Mention the business name with address and contact details
• Payment Type (PayPal, Stripe, or any other)
• Shipping method
• Details of line items with proper cost breakdown with applicable tax and discount
• Add any additional terms and conditions

2. Choosing Printer

With receipt-generating software, you can easily send receipts via email or WhatsApp. However, you should also give a physical receipt to the customer for proper records. Business owners usually prefer dedicated economical thermal printers. Connect the receipt printer to your system via a USB cable, or you can opt for wireless connectivity if options are available.

3. Review Receipt and Print

Once your printer is ready, the next step is to review the receipt. Check the details you mention on the receipt to ensure it is accurate and then perform a test print to make sure it works fine. After that, click on the printer icon and take the physical receipt. The best practice is to take two copies of the receipt, one for the customer and another one for you.

Best Practices for Receipt Printing

Printing a receipt is not an onerous action, but still, you must be aware while accomplishing the same. Here are a few tips you must follow while printing receipts:

• Always check the entire details before taking out the print
• Assure the paper is aligned properly in the machine
• Keep printer software updated
• Maintain the printer to keep high print quality at a satisfactory level
• Opt for high-quality paper and printer ink
• Perform a test print before final receipt printing
• Include an attention-catching subject line and a thank you note when you send the receipt digitally
• Keep the receipt format professional-looking

Additional Points to Never Forget

1. Legal Requirements

Make sure that your receipt meets the legal requirements of your region. It should cover all the crucial disclaimer, refund policy, and tax information.

2. Understandable Language

Keep the receipt language simple and easy to understand. This enhances the customer’s understandability while keeping confusion low.

3. Choose Standard Size Paper

Paper size is also a considerable factor when taking a print of a receipt. Keep the receipt size appropriate and normal. A very small or excessively large receipt does not leave a professional impression on the customer.

4. Gift Receipt

On festivals and other special occasions, you can offer a gift receipt option to your customers. This will enhance the happy customer factor and ultimately lead to higher customer satisfaction and retention.

How to Choose the Right Receipt Printer?

Keep the following points in mind when choosing the right receipt printer:

Type of Printer – There are different printers, like dot matrix printers, thermal, and inkjet. Each possesses different technologies. Each printer has its own features and technology to process.

Compatible with POS system – Don’t forget to check its compatibility with your POS system before finalizing the printer.

Business Type & Needs – The business type also defines printer selection. Small businesses always need portable printers for easy carrying.

Why Is Moon Invoice Best for Creating Receipts?

Moon Invoice is a well-known receipt generator software that streamlines the receipt work. It has a complete solution, from generating receipts to the final sharing with the customer. The following points make Moon Invoice one of the best platforms for creating receipts:

Customized Receipt Templates

Moon Invoice offers 66+ personalized free receipt templates with the option to download in Word, Excel, Google Sheets, Google Docs, and PDF. These templates are easy to download and possess a professional outlook.

Activity Log

A user can check all the performed actions through the activity log with one click. This gives a clear view of all the past actions.

PDF and Print Settings

It’s easy to adjust the PDF and print settings. Users can print the receipt in normal print or thermal print. Select your preferred font style, size, and color, along with additional customization options.

Preview

Users can easily preview the receipt by using the preview option. This option will let you know how the receipt looks.

Sending through WhatsApp or Email

Users can easily share the receipt through the WhatsApp or Email option. This eases the sending of digital receipts through online mode.

Wrapping Up

Receipt generation is a crucial part of your business and you must handle it with care. You can make receipt printing easy, quick, and effective. However, you need to choose the right POS system, receipt software, and printer.

We have introduced you to the solution on how to print receipts. Do you want to get the right receipt generation solution for your business? Try Moon Invoice today!

Frequently Asked Questions