Key Takeaways

• Invoicing software simplifies business operations. It streamlines tasks like tracking payments, generating invoices, and managing taxes.
• Free and Budget-Friendly invoice programs can be handy for small business owners as they offer core invoicing features at no cost or affordable pricing.
• Small business billing software options like Moon Invoice offer everything from time tracking and automated reminders to multi-currency support and payment integrations to boost financial efficiency.
• Modern invoicing tools eliminate physical storage hassles by storing documents in the cloud. 
• Tools like Moon Invoice allow small businesses to create customized, branded invoices with logos and preferred color schemes. 

Best Invoicing Software to Consider for Your Small Business

Here, we have compiled a list of invoicing software to ensure your business thrives amid stiff competition.

1. Moon Invoice

Moon Invoice is a prominent billing software designed for businesses of all sizes. It helps you create and send unlimited invoices to all of your clients, suppliers, and service providers within minutes. You can download ready-to-use invoice templates, fill in the details, and get your invoice ready instead of doing paperwork.

It is an all-in-one platform to manage your business’s important documents and keep track of your financial data. Designed for growth-oriented small businesses, Moon Invoice makes sure you don’t waste time creating professional invoices and focus on what really matters.

Additionally, it offers 15+ payment gateways to help you get paid faster. With professional invoices created on Moon Invoice, you can encourage clients to pay faster using their preferred mode of payment. Thus, you no longer need to chase unpaid invoices or send reminders.

Apart from this, it has many sophisticated features that can boost business growth. Hence, it’s no wonder it has topped our list of the best invoicing software.

Starting Price: $5.47 per month (If billed annually)

Features:

• Invoice Tracking
• Invoice Templates
• Estimate Generator
• Receipt Maker
• Sales Reports
• Payment Integration
• Expense Tracker
• Time Tracker
• Project Management

Pros	Cons
Ideal for managing business finances	Data can be synced only once your internet is restored
Keeps tax data handy to file tax return	Credit card details are required once your free trial expires
Invoices & estimates are saved in the cloud
Allows you to track business expenses
Dedicated support on call or chat

2. FreshBooks

You’ll have a hard time finding invoice software with accounting features. Finding cost-effective software with robust invoicing features and excellent invoicing capabilities is even more challenging. This is why FreshBooks is the best alternative for companies of any size.

FreshBooks simplifies billing and accounting by providing templates that can be quickly created and modified. It also offers a plethora of other advanced features that streamline the process and make it more amenable for multiple businesses of all sizes.

Starting price: $19.00 per month

Features

• Invoicing
• Faster Payments
• Mobile App
• Expense Tracking
• Project Management and Time Tracking
• Integration
• Assign User Role

Pros	Cons
Very easy to use invoicing software	It allows only limited users per plan
Offers time-tracking in all plans	Doesn’t offer bank reconciliation for accountants
Let you know when an invoice is viewed	Additional users need to pay $11 per person
Allows you to track business expenses
Dedicated support on call or chat

3. Zoho

Zoho is another great software for PC and mobile devices that enables small companies to make professional invoices in addition to proforma, timesheets, recurring, and credit notes. The Zoho invoice generator enables the creation, modification, downloading, and transmission of invoices to clients and customers worldwide.

Zoho is a powerful accounting tool for any small business that is also well-organized and easy to use. It includes intuitive tools that may help organizations preserve time on invoicing processes.

All small companies may benefit from Zoho. It helps with invoicing, expenditure monitoring, and receiving online payments. The main functions include a client portal, time tracking, billing, and reports.

Zoho allows organizations to keep tabs on estimates, turn them into invoices, and remind customers to pay. In addition, customers can set up recurring jobs, gather prepayments for future projects, and see past invoices.

It is possible to generate invoices in many languages and currencies. Small enterprises’ free option for online billing software also tracks employee work hours and manages expenses.

Starting price: $20 per organization per month

Features

• Online Invoicing
• Time Tracker
• Spending Control
• Editable Invoice Forms
• Different Currencies
• Accessible Online Area for Customers
• Online Transactions
• Due-Date Alerts
• In-built Reporting

Pros	Cons
You can create professional-looking estimates & invoices	Free users won’t get support on call
It offers customization options	Adding credit notes is tricky
It has free plans for small businesses
Twilio integration is available

Bonus: Check Zoho Invoice Alternatives

4. Wave

One of the best invoice software on our list, particularly amongst small company owners, is Wave Invoicing; nonetheless, the program’s occasional slowness has resulted in its low ranking. In addition, the user interface isn’t always the smoothest to work with.

Wave, on the other hand, is free of charge and has three components: an invoicing app (for making and sending invoices for payment), an accounting app (for keeping tabs on revenue and expenditures), and a receipt scanning app (for scanning receipts with a mobile device for expense tracking).

Advanced features you need from modern invoicing solutions include automated reminders for late payments, branded invoice templates, mobile invoicing administration, tracking when a customer has seen an invoice, and automatic cloud backups.

You will be charged only if you utilize Wave’s payroll administration or online payment processing services, which also provide unlimited clients. Without these concerns, Wave is one of the greatest free freelancing tools.

Starting price: $16 per month

Features

• Create Invoices & Estimates
• Tax Support
• Contact Management
• Expense Tracking
• Accounts Payable
• Inventory
• Receipt Management
• Reports & Analytics

Pros	Cons
User-friendly accounting tool	Costly for freelancers
Quick and efficient invoice sharing	Reports lack accuracy
Invoices can be generated in PDF format	Limited currency support
Seamless payment processing

5. Invoicely

Micro-companies and small enterprises that need a simple method of handling invoices and estimates can benefit from Invoicely’s invoicing software.

The software provides basic invoicing capabilities and sophisticated features, including support for several currencies and many languages and time-saving invoice automation. You can create bills, estimates, and invoices quickly and then forward them to clients. The system can also alter invoice formats for regular payments. Brand names, themes, highlighted colors, and other customization options are available for businesses.

With Invoicely’s billing and invoicing app, business owners can get paid faster online via various methods, including popular gateways like PayPal, Wepay, Stripe, and more. The software comes with its reporting console. Also, you can create various spending and invoicing reports to maintain tabs on your yearly and monthly cash flows.

Starting Price: $9.99 per month

Features:

• Accounting
• Payment Integration
• Invoice & Billing
• Tax Management
• Time Tracking
• Invoice Templates
• Automatic Payment Reminders
• Online Payments
• Reports

Pros	Cons
Makes your billing process more efficient	It provides limited integration options
Offers multiple payment modes	Customer support is sometimes unresponsive
Offers customized invoice templates
Invoice sharing via email or SMS link

6. Xero

Since its introduction in 2006, Xero has emerged as one of the major invoice software for small businesses to achieve their organizational goals. It is powerful accounting software that allows multiple users to benefit from advanced accounting capabilities, business reports, and 800+ connectors. As a cloud-based software, Xero can be accessible from any device to automate invoicing tasks and issue invoices.

Popular accounting companies use this software because it is an ideal invoicing solution and allows them to use activity tracking as well. Xero is also equipped with features like an expense tracker to track bills and gain insights into spending through expense reports.

Starting price: $29 per month

Features

• Activity tracking
• Bank Reconciliation
• Payment Processing
• Financial Reporting
• Accounts Receivable
• Payroll Management
• Invoice Processing
• Expense tracking
• Create Estimates

Pros	Cons
You get Gusto integration for payroll management	Quotes and invoices up to 20 per month
It currently provides 160+ currency support	The time tracking feature is only on higher plans
Users can get help from online tutorials	Additional fees for payroll processors
The software consists of 50+ reports

7. QuickBooks

Known for its robust accounting and invoicing capabilities, QuickBooks has earned a spot on our list as it helps small businesses handle accounting challenges with its billing software for small businesses. The software comes with a lot of advanced features to eliminate manual data entry work. It is very easy to get started and fulfill your accounting needs. If your business has an accountant, then you can even use the ‘My Accountant’ feature to get financial information privately.

QuickBooks Online is a great software that can save you valuable time from tedious accounting work. Regardless of what kind of bookkeeping you require, QuickBooks Online, which is hosted in the cloud, has got you covered. All in all, it is a great option for growing businesses. It is especially helpful for those who routinely collaborate with an accountant or bookkeeper.

Starting price: $19 per month

Features:

• Automated Billing Process
• Expense Monitoring
• Payroll Management
• Third-party Integration
• Financial Reporting
• Inventory Management
• Accountant Access
• Automatic Backups
• Data Security

Pros	Cons
Easy to integrate with other popular apps	It becomes slow or unresponsive during peak hours
It provides you with CPA admin options	Users can only get in-app support
Compatible with many apps
Allows 20+ users to access the platform

8. Harvest

Harvest is another invoicing solution for small businesses and independent contractors. The software includes features like time tracking, project management, and integration support. It not only creates invoices quickly but also lets you collect payment through different online modes, such as PayPal and Stripe. So, it is a great software for those who usually bill their clients on an hourly basis.

Harvest has a free plan specially designed for freelancers. With this plan, they can manage a couple of projects, further eliminating the need to do manual calculations or maintain Excel sheets. In short, Harvest is wonderful software made for small business owners and freelancers to ace their financial management.

Starting price: $12 per seat/month

Features:

• Invoice Generation
• Time Tracking
• Project Management
• Expense Tracking
• Online Payments
• Financial Reporting
• Client Management
• Multi-device Sync
• Team Capacity Tracking
• 50+ Integration Support

Pros	Cons
Ability to convert billable hours into invoices automatically.	Offers access to 1 user and 2 active projects.
Availability on web, desktop, and mobile devices.	Paid plans are quite expensive compared to other software.
Set project budgets and receive alerts	Limited customization in invoice templates
Provides pre-built invoice templates

Bones: Check QuickBooks Alternatives

9. Invoice2go

Invoice2go is modern invoice software for small businesses to speed up their invoicing tasks and get paid promptly. You can not only create invoices through ready-made invoice templates but also request payments online to get paid. Invoice templates are customizable, so you can add your business’s logo and increase brand awareness.

You can even make beautiful estimates that can be converted to invoices once you get approval from clients. It doesn’t matter if you create invoices or estimates; everything will be directly saved in the cloud, offering easy accessibility at all times. Because of such features, it has made it to our list of invoicing software.

Starting price: $5.99 per month

Features: 

• Invoice Templates
• Quick Estimates
• Convert Estimates to Invoices
• Add Team Members 
• Dedicated Client Portal
• Performance Reports
• Accept Online Payments
• Projectwise Billing

Pros	Cons
Allows users to track business expenses	Only limited integrations
Offers multi-currency support	Premium plans are very costly
Provides invoice and payment tracking
The customer support team is responsive

10. Billdu

One versatile invoice software for small businesses is Billdu, which is tailored for freelancers, small businesses, and entrepreneurs. The software can be used to create professional invoices, estimates, and purchase orders. Billdu also offers modern and customizable invoice templates to satisfy your diverse needs and drive client satisfaction.

Customers can also provide feedback as it offers them a dedicated feedback tool. That’s not all; you can even gauge business performance using a reports and analytics feature. There is no free version available, but you can get a free trial for limited days to see if it aligns with your business requirements.

Starting price: $7.99 per month

Features

• Generate Invoice & Estimates
• Create Purchase Orders
• Client Feedback Portal
• Payment reminders
• Client Signature
• Recurring invoices
• Recurring expenses
• Invoice status tracking
• Barcode scanner

Pros	Cons
Helps to generate professional invoices	Only limited integrations
Offers multi-currency support	Premium plans are very costly
Provides invoice and payment tracking
The customer support team is responsive

Why Should Small Businesses Use Invoicing Software?

Nowadays, invoicing software has taken over the conventional method of invoice generation to help businesses grow. Here are four reasons why you should use invoicing software for your administrative tasks.

1. Invoice Tracking

Using software like Moon Invoice makes it easier to track past invoices rather than searching for them manually in every corner of your office. By saving online invoices in a cloud-based invoicing app, you can quickly find the invoices from your smartphone. With this feature, you can also maintain accurate records of invoices, estimates, and receipts.

2. No Storage Hassles

Small businesses can make the most of invoicing software by storing all the important documents in the cloud. This process does not require expanding the physical infrastructure. Invoices stored on software further give you easy accessibility so that you can access them from wherever you are. Hence, you do not need to worry about storage space.

3. Financial Reporting

Unlike paper-based invoices, you don’t need to invest more time in collecting invoicing details from every invoice when using software. In fact, you can generate 20+ financial reports from Moon Invoice in the blink of an eye. With such accurate financial reporting, you can find the scope of improvement and do robust financial planning for next year.

4. Customer Satisfaction

Apart from saving you from business hassles, invoicing software like Moon Invoice can help you enhance customer satisfaction. You can create professional and polished invoices that grab clients’ attention and encourage them to complete the payment. This way, you can build long-lasting relations with your clients.

How to Choose the Right Invoicing Software for Your Small Business?

Since invoicing is a crucial aspect of any small or large business, choosing the right software can make a significant difference. With a variety of software options available in the market, selecting the right one ensures you spend less time on billing and get paid faster. Such software is Moon Invoice, which makes sure you make professional invoices in minutes and receive payment without any extra effort.

Here are a few factors to keep in mind while choosing invoicing software for your business: 

1. Customization

Before you finalize your pick, look for customization options. You will need this feature in the future as the business grows. Notably, some software like Moon Invoice offers customizable invoice templates to meet your diverse needs and ensure you spend less time on invoice generation.

2. User-friendliness

Check whether the invoicing software is user-friendly. If not, you need to consider other software because you should invest in one that actually pays off. In that case, Moon Invoice is worth trying out as it not only provides a user-friendly dashboard but also gives you an outstanding invoicing experience. 

3. Accurate Invoices

You are in search of software that makes nice-looking invoices because you’re done with poorly written paper ones, right? So, ensure the software you choose allows you to make highly accurate invoices. Or else, you’d stick with the old method that you no longer want. Here, Moon Invoice can be the right pick without a second thought. 

4. Payment Integration

Getting paid in a timely manner is only possible when the selected software offers a wide range of payment integration options. Check if it has different payment modes that help you collect payment quickly. If timely payment is your concern, then opting for Moon Invoice is worthwhile, as it offers 15+ payment integration options to get you paid promptly.

Conclusion

So, there are many free billing software programs available for small businesses. It all depends on your business requirements when it comes to choosing free invoicing plans or low-cost invoicing plans. Now you know the best software that can help you make invoices, from which you can pick anyone and streamline your billing process right away. You can start your 7-day free trial of Moon Invoice to see why it can be your go-to software for completing administrative tasks. 

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