From serving multiple clients to creating and tracking invoices, you do everything independently. It’s no wonder the nature of freelancing often highlights just how hard it can be. If you’re charging an hourly rate or planning to offer similar services, you will need more than just manual invoicing.
Freelancing provides unmatched flexibility, but it also complicates your life when managing invoicing and billing. Creating a professional invoice for hours worked helps clients easily understand your services and rates. Without it, payment struggles might persist. In this blog, we’ll guide you through easy steps on how to write an invoice for hours worked.
Let’s dive straight into the topic!
How to Create First Hourly Work Invoice
Creating an hourly invoice is easier said than done. You need to add every work you have completed within an hour along with their rates. So, you must create an invoice in such a way that it should be easier for clients to know what you are charging for and the time spent on each task. For that reason, automation software like Moon Invoice comes in handy.
The advanced invoicing software not only makes your invoicing job a breeze but also ensures you create an error-free hourly invoice. Below are the steps to generate an invoice for hourly work without using paper.
- Sign up with Moon Invoice and download an invoice template in any format like MS Excel, MS Word, Google Docs, or PDF at no cost.
- Once downloaded, enter the details like the issuer’s name, contact, and email address. If required, you can add your freelancing service’s logo at the top of an invoice.
- Now, complete the invoicing details by filling in the issue data, currency, and the due date. Notably, Moon Invoice offers multi-currency support with 100+ currencies in the list.
- Add your task details along with the short description. You can specify the tasks that have been completed and the hourly rates. The total outstanding amount will be added automatically.
- Include the payment terms and conditions in an invoice to help clients learn how soon they need to clear their dues.
- Review the entered details once and save the changes in an invoice template. Your hourly invoice is now ready, which you can send to clients via WhatsApp or Email.
Make Professional Invoices in No Time
Use elegantly designed invoice templates from Moon Invoice and generate attention-grabbing hourly invoices quickly.
What to Include on an Invoice for Hourly Work?
Freelancers creating an invoice for hourly work should include the below factors regardless of whether they are making an invoice on paper or creating it online.
1. Invoice Date & Number
Mention the date and invoice number correctly to inform clients on which date an invoice was issued.
2. Freelancer Details
Add important freelancing business details like full name, office address, and phone number along with your business’s logo.
3. Client Details
Highlight the client’s basic information like the company or an individual’s name, valid email ID, and contact number.
4. Tasks & Rates
Include what type of services you completed and also mention the service cost to identify the total outstanding amount.
5. Total Hours
Clearly write how many hours you have worked to complete the assigned task because you need to calculate the due amount on the basis of hours.
6. Payment terms & conditions
Don’t forget to clarify payment terms whenever you issue an invoice. Keep short and simple payment terms so that clients can understand them easily.
7. Applicable Taxes
Put on taxes you want to include and adjust them in the total amount before you share an invoice with the client.
8. Signature
Sign your document digitally or add your business stamp at the bottom to authorize the hourly invoice.
How Do Freelancers Make Invoices?
Freelancers use readymade invoice templates to create invoices in a jiffy and streamline their invoice tracking process. Since paper-based invoices consume more time in payment tracking, paperless invoices let freelancers track payments easily. Importantly, freelancers make the most of invoice templates because they don’t need to create an invoice from scratch.
They can generate accurate & professional invoices quickly while working simultaneously on other important tasks. This means freelancers don’t need to shift their focus or contribute more time doing manual calculations. Therefore, it’s no surprise why freelancers or independent professionals are mulling over the best freelancer invoicing software like Moon Invoice.
The introduction of invoicing software has transformed the freelancing industry in such a way that they are no longer required to give extra effort. All freelancers do is download an invoice template, customize it, and send an invoice to clients on the go.
Should You Be Charging an Hourly Rate?
It is a common question that every freelancer deals with when offering services to new clients. Depending on your project size and estimated time, you can decide whether to charge an hourly rate or a fixed rate. If you are involved in large projects that might take several months to complete, charging hourly rates could be a better option.
For projects likely to be completed within a month or so, consider charging a fixed rate. However, if you’re managing multiple clients, charging an hourly rate can be challenging unless you have invoicing software. Without such software, hourly billing is highly prone to errors, impacting your relationships with clients.
Start Creating Professional Invoices for Hourly Work with Moon Invoice
Want to create an invoice for hourly work that leaves a lasting impression on clients? Consider Moon Invoice to quickly make hourly invoices with pre-designed hourly invoice templates. Moon Invoice helps you create paperless invoices that are not only easy to store but also offer better readability, prompting payments 2x faster.
Designed for freelancers like you, Moon Invoice offers complete automation in invoicing so that you can spend less time creating invoices and focus more on what you do best. Not only that, you can enable automated payment reminders and set yourself free from taking follow-ups via phone calls. Here’s why it is the best bet for freelancers:
- Unlimited invoices
- Readymade invoice templates
- Invoice tracking
- Automated reminders
- Multiple payment gateways
- Expense tracker
- Credit notes
- Cloud sync
Create Invoices That Gets You Paid On Time
Let Moon Invoice help you create professional and polished invoices that draw payments without extending your wait time
Conclusion
Creating an invoice based on worked hours isn’t difficult when an automated process is in place. Implementing a fully automated process can make a significant difference, as you won’t need to spend extra time creating hourly invoices or chasing payments. As a freelancer, you can use Moon Invoice to manage your invoices in cloud storage for easy accessibility and streamlined payment tracking.
With Moon Invoice, you can impress your clients with attention-grabbing invoices and encourage quick payments. Don’t just believe in our words, try it yourself! Grab a 7-day free trial now.
FAQs
Jayanti Katariya is the founder & CEO of Moon Invoice, with over a decade of experience in developing SaaS products and the fintech industry. He holds a degree in engineering. Since 2011, Jayanti's expertise has helped thousands of businesses, from small startups to large enterprises, streamline invoicing, estimation, and accounting operations. His vision is to deliver top-tier financial solutions globally, ensuring efficient financial management for all business owners.
