How to Create an Invoice for Landscaping Services?

Professionals from landscaping businesses can generate landscaping invoice examples. However, they have to choose the right landscaping invoice software like Moon Invoice, which offers numerous invoice templates and advanced features to manage landscape billing.

For how to make an invoice for landscaping services, you need to follow the below steps:

1. Choose & Finalize the Invoice Template

Accounting software like Moon Invoice offers 66+ invoice templates. As a user, you will find templates in multiple formats like Word, Excel, Google Sheets, Google Docs, and PDF.

So, you need to choose and download the best matching invoice. However, always select a template that fits your needs and matches your business theme.

2. Customize & Fill In Details

When you download the template, customize it as per your preference. After finalizing the layout, enter the necessary details. You will find in-built fields in an invoice template for landscaping. So, you need to fill in the listed information:

• Invoice number
• Invoice date (date on which you issue invoice)
• Due date
• Accepted payment methods
• Name of your landscaping business, address, and business contact details
• Business logo
• Details of offered landscaping jobs along with the breakdown of cost and applied tax or discount
• Payment terms
• Other notes
• Signature of the authorized person of your company and customer

3. Recheck, Save or Send

Once you fill in the details, rechecking the same is a mandatory step in the invoicing process. After rechecking the information, save the invoice, or you can send it to the client.

Moon Invoice offers WhatsApp and email options for sending invoices. You can also mail the hard copy of the invoice after print out.

What to Include in a Landscaping Invoice?

When making an invoice for landscaping, you need to take care of a few details. The following details are essential to include in landscaping invoice examples.

• Landscaping company name, logo, address & contact details of the same.
• Client name, address & contact details for whom you issue an invoice.
• An invoice number is a unique number for every invoice you generate. It simplifies the invoice tracking process.
• The invoice date is the date on which you issue an invoice.
• Due date
• An itemized list of landscaping services with a cost breakdown and applied taxes and discounts. Also, mention the hourly rate for per-hour services.
• Mention the details of the applied equipment that define the cost.
• The total amount to pay
• Acceptable payment method to receive the payment.
• Payment terms that cover every guideline and instruction regarding payment.
• Authorized signature

Free Landscaping Invoice Template

Landscaping professionals can utilize these free landscaping invoice templates to create a professional landscaping bill. The templates offer an auto-calculating feature that automatically calculates the total amount and reduces error chances. These templates help create professional looking invoices that add value to the invoicing process.

• Professional invoices represent information with clarity
• Due to the clear presentation of details, there is a low chance of confusion and dispute
• Professional-looking invoices enhance the brand’s professional image
• They are legal and tax-compliant
• Professional looking invoices are very helpful in managing personal records

Bonus Tips to Streamline Your Invoicing Process for Landscaping

The process of landscaping invoice should be smooth and flawless, and for this, you need to take care of the following tips:

1. Always Use Reputable Accounting Software

You must always opt for reputable accounting software for the best invoicing process. The software streamlines invoicing by offering modern features. A user can automate invoicing, reconcile payments, and send reminders.

2. Offer Multiple Payment Options

Don’t rely on a single payment method when you share an invoice with your clients. It can cause inconvenience for your clients and hinder the timely payment of your landscaping job. So, it is better to provide multiple payment options for your customers.

3. Mention Payment Terms in Easy Language

Include the payment terms in your invoice and keep the language understandable. You must mention clear terms about late fees, payment methods, applicable taxes, net terms, and other required details.

4. Track the Invoice Status

It is good practice to track invoice status regularly. Verify whether the invoice is paid, pending or overdue.

5. Automate Payment Reminders

You can automate payment reminders to manage unpaid payments. It will send payment reminders to the client automatically. You can also go with additional reminders for late payments.

6. Set Up a Recurring Billing

Establishing recurring billing is helpful to streamline the ongoing services of a landscaping job. This ensures a smooth payment flow while avoiding new invoices every time.

What Is the Process of Sending Landscaping Invoice to the Client?

In today’s digital era, users can send invoices online. However, they can even opt for offline mode and send a hard copy of the invoice to the client.

Sending a landscaping invoice to the client is handy with the Moon Invoice. It offers WhatsApp and email options to send a landscaping invoice.

Sending via WhatsApp

Landscaping professionals can send an invoice to the client via WhatsApp. For this, they need to follow the instructions listed below:

1. Sign in to Moon Invoice
2. Finalize the invoice you want to send
3. Click on the three dots on the top
4. Go & Click on the “WhatsApp” option
5. Mention the WhatsApp number and click on the “Send” option
6. The invoice will be sent to the desired person’s WhatsApp

Sending via Email

Other than WhatsApp, email is another option for sending an invoice online. In Moon Invoice, you first need to verify your account before this. Follow these steps to send an invoice via email.

1. Log in to Moon Invoice
2. Navigate to the email icon in the top right corner
3. Enter the receipt email address and hit the send button
4. Invoice will be sent to user’s email address

Use the Best Invoice Management System

Your invoicing game triumphs depends on the invoicing system you choose. An invoice management system, also known as IMS, is a software useful for creating and managing invoices online. A professional can easily create a digital lawn maintenance invoice in less time that commits to accuracy.

This system offers one solution for managing billing. This simplifies the invoice process management. Invoice management systems enhance your on-time payments as they enable you to receive due payments quickly. Professionals can easily track invoice details.

Verdict

Invoice-making can be a simple and error-free approach when you choose the right invoicing software. Incorporate automation and boost your invoicing to the next level. Moreover, always add the correct details, due dates, and terms of payment to get on-time payment on every landscaping deal.

We’re closing our guide on how to make an invoice for landscaping. Want to modernize your invoicing process? Try Moon Invoice today!

Frequently Asked Questions