What Makes PayPal an Ideal Platform to Invoice?

PayPal is an easy, fast, and budget-friendly platform to handle the invoice process. Moreover, professionals can create custom and recurring invoices and get integrated payments. Due to the easy user interface, it makes it ideal for users. Also, it offers free invoice creation, another cherry on the cake.

What Is a Working Process of PayPal Invoicing?

The PayPal invoicing process is simple and easy to implement. In the PayPal account, professionals need to fill in a customer’s email ID and fill in the required fields to make a professional invoice.

When the final invoice is ready, reviewing the invoice is a good approach. It’s handy to create a PayPal invoice via desktop or mobile. Also, it is possible to print the invoice and generate a hard copy.

How to Create and Send PayPal Invoice?

Creating an invoice on PayPal is a straightforward strategy. You should have a PayPal business account. Look at the step-by-step tutorial below.

1. Create a PayPal Business Account

Creating a PayPal invoice is only possible when you have a PayPal business account. If you already have a personal account then you must convert it into a PayPal business account by clicking on the convert to a business account option in the profile setting. However, profile verification will take place in this process.

2. Choose Invoice Template

The next step is to create an invoice on PayPal, and for this, you need to follow below steps:

2.1) Navigate to the top of the page
2.2) Go to “Tools”, and you will find the “PayPal invoicing” option
2.3) Click the option “Invoicing” and then “Create Invoice” option

After that, you will find plenty of invoice templates available on your screen. Pick and finalize the template that aligns with your requirements.

3. Add Invoice Details

After finalizing your invoice template, you can fill in the invoice details as below:

PayPal invoice number – In PayPal, the system auto-creates the invoice number. However, it is customized, and users can change it if necessary.

Invoice Date – Invoice date refers to the date on which invoice is issued. It is also automatically generated by the system, but users can change it as per the requirement.

Date of Service or Product Rendered – This is the date on which you provide service or the product to the customer.

Due Date – By default, this date is set to “Upon Receipt”. However, it is possible to set it to 10, 15, 30, 45, 60, or 90 days. Additionally, under the “Manage Invoices” option, you can set up automatic payment reminders and your customers will receive emails.

4. Adding Business Details

Like invoice details, you can also add business details as below:

• Your name
• Your business name
• Business website
• Business logo
• Tax ID number
• Email address
• Phone number

5. Adding Customer Details

Similar to business details, you also need to add customer details as follows:

• Customer’s first and last name
• Customer’s business name
• Address details
• Contact details
• Delivery address (if applicable)
• Billing address (if not same as delivery address)
• Additional notes

6. Product and Service Details

Add details of products or the services you offered to the customer. Here, adding a brief description is better than adding a detailed description. However, the information on it varies from business to business. Fill in the below information:

• The item name and a brief description
• Quantity
• Unit price
• Tax (applicable)
• Discount

PayPal offers an auto-calculation concept, which means tax is automatically calculated. Press the “Add Tax” button in the drop-down box and enter the name and applicable tax rate.

7. Additional Details

PayPal’s invoice template allows you to add more details. These include terms and conditions, uploading or attaching any document, a message to the customer, or a note to self.

Review all the details carefully when you fill in the details. This leads to correctness and eliminates the error that remains by mistake.

After this, it is ready to send. At the top of the screen, you have to hit the “Send” button, and the PayPal invoice will be sent automatically to the customer’s email address.

Besides desktop, you can also opt for a PayPal business app to send invoices through mobile.

Invoicing Features of PayPal

Let’s define the key features of PayPal after understanding how to send an invoice through PayPal. The following are impressive features of PayPal invoices.

Invoice Customization

PayPal invoice templates are customized, allowing customers to easily create custom invoices by filling in the custom fields. Moreover, customers can save details, and up to 50 templates can be saved in such a way.

Accepting Payment

PayPal offers various payment-accepting options like credit or debit cards, Apple Pay, Venmo, or PayPal accounts. PayPal invoices lead to faster payment because the amount is immediately reflected in the PayPal account, once the client pays the amount through the preferred payment method.

Quick Invoicing

PayPal’s quick invoicing feature lets you send invoices quickly. This automatically enhances the payment flow.

Setting up of Multiple Invoices

PayPal allows you to send multiple invoices for the same price to multiple people. However, there is a limit of sending up to 100 customers. For this, mention all the email IDs in the “Bill To” field, and PayPal will send invoices to each customer. Setting recurring invoices is also possible.

PayPal Invoicing Charges

Creating and sending PayPal invoices is free and does not charge any cost.

Keep in mind that charges vary from country to country. For international transfers, the charges apply based on the currency received. There is a cost of 1.50% on top of the domestic fee in addition to the fixed fee.

An international payment will include a currency conversion fee. PayPal covers a markup which is included in the wholesale exchange rate.

PayPal receives a rate from a third party known as the wholesale exchange rate. Mid-market rate and the interbank rate are its alternative names.

How to Send an Invoice Through Moon Invoice?

If sending a PayPal invoice is not your cup of tea, then you can try Moon Invoice as a great alternative option for invoicing. It offers 66+ customized and free invoice templates. You can create an invoice through the following steps:

1. Sign Up and Create an Account

Don’t know how to use Moon Invoice? Sign up using your email ID or mobile number. Later on, log in to your new account using your login credentials and complete your profile setup.

2. Create Invoice

To create an invoice, navigate to the Sales option on the left-hand side. Click on “Invoices” to enter the invoice section. Click on the “Create Invoice” option, and get custom fields. Start filling in the below details:

• Invoice number, invoice date, due date, and PO number
• Preferred payment method
• Client details (name, address, and contact details)
• Business details (name, address, and contact details)
• Brief description of service/product rendered along with unit cost, quantity, applicable tax or discount
• Terms and conditions or notes

Moon Invoice offers automation, and it calculates the total cost automatically. If you wish, you can make it recurring simply by clicking the check box of the recurring option.

3. Review Details

Once you fill in the details, the most important task is to review the entire information. You can edit and make corrections in any detail.

4. Save or Send Invoice

Finally, it’s time to send the invoice after rechecking it. Moon Invoice offers two options for sending invoices. The first is WhatsApp, and the second is email ID. You can send an invoice by using either of these methods. Save it as a draft and use it for sending future invoices.

Ending Notes

Sending an invoice through PayPal is easy if you follow the above guidelines. Additionally, it is a quick and convenient technique for invoicing. Remember that a proper invoice leads to smooth cash flow and healthy business finances. Looking for another invoicing platform? Try Moon Invoice!

Frequently Asked Questions