Picture this: you are on your way to attend a business meeting and suddenly remember you need to send bulk invoices to multiple clients. What would you do?
Will you take out time to create invoices separately while maintaining Excel sheets? Or leave it to automation tools that help you prepare invoices in minutes and send them to multiple clients in one go? Of course, the latter is the smarter choice.
In the face of rising business competition, efficiency and accuracy are two primary factors that drive success. Without them, you’re likely to encounter problems in your business operations.
Since manual invoicing doesn’t guarantee both efficiency and accuracy, online bulk invoicing through software has a clear edge. It’s no surprise that automation software has overtaken the traditional method of creating bulk invoices.
Let’s dive in and shed more light on what is bulk invoicing and how to send bulk invoices using the software.
What Does Bulk Invoice Mean?
Bulk invoice is the process of generating and sending multiple invoices simultaneously, either to a single individual or a group of people. It means sending invoices to multiple people in one go rather than sharing them individually. You can send as many invoices as you want in a single click to different clients.
With bulk invoices, you can not only make the billing process smooth but also save time and concentrate on other activities. If you often deal with recurring billing for large clientele, then bulk invoicing is perfect for you.
For example, let us assume that you run a SaaS company where you need to bill more than 100 users monthly for their purchased subscriptions. So, instead of getting 100 invoices ready, simply generate a single professional-looking invoice copy and share it with all users.
All you need to do is download a readymade invoice template, edit changes, and send it via Email to multiple clients. Let us help you understand how to do that in the next section.
How to Send Multiple Invoices to Multiple Clients in Bulk?
To send multiple invoices on Moon Invoice, you don’t require any technical expertise. In fact, it is much easier than preparing invoices on paper or using complex online tools. Here’s how to send invoices to different people using Moon Invoice.
Step 1 – Open Moon Invoice on the web browser and then enter your login credentials.
Step 2 – You will find the ‘Invoices’ tab on the left side menu.
Step 3 – Select the edit icon and choose multiple invoices you want to send. At this point, make sure all selected invoices consist of valid email addresses.
Step 4 – Now, you need to tap on the email icon, which you will find at the top of the invoice list.
Step 5 – Confirm whether you really want to send invoices via email in the pop-up window. Once confirmed, it will send invoices to multiple users.
How to Send a Single Invoice to Multiple Clients in Bulk?
In case you want to send a single invoice to multiple clients using Moon Invoice, then here’s what you need to follow.
Step 1- Enter login credentials to open the Moon Invoice web app.
Step 2 – Go to the ‘invoices” tab from your dashboard
Step 3 – Click on the “+” sign to create a new invoice, fill in the required details and then save it.
Step 4 – Select the recently-made invoice and then, click on the email icon placed at the top-right corner of your screen.
Step 5 – Start adding recipients’ email addresses. You can add as many as you want and then, click on the ‘Send’ button.
Create & Share Unlimited Invoices Instantly
Whether you want to send a single invoice copy or bulk invoices, Moon Invoice has made the invoice generation process super easy.
How Does Sending Bulk Invoices Help Businesses?
Bulk invoicing could be a game-changer as far as sending multiple invoices is concerned. It offers a wide range of benefits that can have a positive impact on your business. Let us go through them.
1. Easy Invoice Tracking
Sending invoices in bulk is usually done with accounting & billing software that makes your invoicing process less complicated. As soon as you send invoices in bulk, they will be saved along with recipients’ details on the cloud storage. Hence, you do not need to track them manually. You can use the software and get comprehensive financial reports in just a few clicks.
2. Delight Your Customers
When you create accurate invoices using automation tools rather than manually drafting them, you’re more likely to impress your clients. This benefit not only boosts customer satisfaction but also ensures timely sharing of invoices. Your customers will find it easier to understand their pending dues and quickly initiate the payment process.
3. Save Time & Money
Small business owners require no extra time and cost while sending bulk invoices. Simply, select the invoices you want to send in bulk and send them with a single click. So, it saves you time that you can either invest in enhancing business strategies or focus on other business activities. A couple of minutes is enough to create one professional invoice, which you can then forward to multiple customers in a fraction of a second.
4. Billing Efficiency
Bulk invoices can significantly increase your billing efficiency as you don’t need to prepare the same invoicing format repeatedly. Utilize readymade invoice templates from accounting software, enter details, and save. Then, just add the recipients’ email addresses, and the invoices will be delivered to multiple users in one click, further boosting your overall billing efficiency. As a result, such a streamlined process can positively influence your business productivity.
Conclusion
Bulk invoicing is all about sending invoices to multiple clients in a matter of minutes, a process made possible only with powerful accounting software. If your business frequently requires sending multiple invoices, consider using sophisticated software like Moon Invoice to streamline your bulk invoicing.
To sum it up, we’ve discussed how Moon Invoice helps you send invoices in bulk and the benefits it brings to your business. By adopting Moon Invoice, you will significantly reduce data entry work and enhance customer satisfaction.
Don’t just take our word for it, avail a 7-day free trial and explore more about the software.
FAQs
Jayanti Katariya is the founder & CEO of Moon Invoice, with over a decade of experience in developing SaaS products and the fintech industry. He holds a degree in engineering. Since 2011, Jayanti's expertise has helped thousands of businesses, from small startups to large enterprises, streamline invoicing, estimation, and accounting operations. His vision is to deliver top-tier financial solutions globally, ensuring efficient financial management for all business owners.
