12 Best Invoicing Software for Freelancers: Features, Pricing, Pros and Cons

12 Best Invoicing Software For Freelancers

Invoice-making platforms are the best ways to create invoices quickly. Along with it, these platforms also enhance accuracy. Freelancers can streamline their invoicing process and accelerate the payment process.

One of the best things is that freelancers can create unlimited invoices. That means this is a cost-effective solution for small entrepreneurs. Let’s get an insight into the best invoicing software one by one and learn about their features, pros, cons, and features.

1. Moon Invoice

Moon Invoice is a platform that helps to manage end-to-end invoicing activity. This free invoicing software enables users to create unlimited invoices with high accuracy.

Apart from invoice creation, Moon Invoice also makes it possible to create estimates, proforma invoices, expenses, purchase orders, and debit notes. Additionally, it has 15+ online payment gateways to receive payments from customers.

Moon Invoice is also one of the mobile apps for freelancers to send invoices. The application makes it easy to create and manage invoices regardless of place and time. Moon Invoice also offers a 7-day free trial before paying for a monthly fee.

Key Features

• Invoice customization
• Automatic payment reminders
• Tracking invoices
• Multiple payment options
• Expense management
• Delivery challan
• Sales receipts
• Time tracking
• Project management
• Multiple businesses management
• Send invoice via Email or WhatsApp

Pros

• Offers 24*7 customer support
• Generating unlimited estimates and invoices
• Easy sending of invoices through email or WhatsApp

Cons

• Sometimes glitches happen when a new update comes

Price (per month)

• Bronze – $5.47/month
• Silver – $6.83/month
• Gold – $10.25/month
• Platinum – $44.42/month

2. Invoice Ninja

Invoice Ninja is another popular name on the list of invoicing software. In addition to invoicing, it also provides project management features like time tracking and Kanban boards.

It is simple to create an inventory list and manage a project. Users can easily send invoices to up to 50 customers. This platform provides a protected gateway that enables customers to easily access their invoices.

Key Features

• Unlimited invoicing
• Professional invoice templates
• Accept payments online with one click
• Auto billing and recurring invoices
• Inventory management
• Taxes per line item
• Alert/notification when invoices are paid or viewed

Pros

• Users can create unlimited invoices
• Multiple payment integrations that help to make payments through various options
• Simple user interface that enhances the user experience

Cons

• Customer service is not up to the mark
• Need improvement in a few features like the time tracking

Price (per month)

• Free
• Ninja Pro – $12
• Enterprise – $16

3. Zoho Invoice

Zoho Invoice is one of the popular invoicing tools for freelancers. This software offers automation of invoicing for freelancers. It is the best and most convenient feature that this software provides for the user. Users can bill in multiple languages and automate invoices.

It also enables users to send invoices effortlessly through SMS, the customer portal, and email. It also helps to track the customer’s invoice status.

This free invoice software for freelancers provides advanced features like multiple currency support, credit notes, and recurring retainers.

Key Features

• Invoice scheduling
• Recurring invoice scheduling
• Estimate to invoice conversion
• Payment gateways configuration

Pros

• Multi-lingual supporting feature that supports 10+ languages
• Customizable templates to create invoices as per the need

Cons

• Automatically generated invoices are noneditable
• Lack of reporting options

Price

• Free to use

4. Hiveage

Formerly known as CurdBee, is the invoice software for contractors. It is simple and fast-working software, ideal for small businesses and freelancers. So this is the other invoicing software that freelancers can use.

The unique feature that makes it stand out in the market is a multi-profile that enables the addition of various businesses under a single account.

Apart from invoices, it is useful for tracking expenses, payment reminders to clients, and recurring payment creation. It integrates with multiple payment gateways like credit cards, PayPal, and bank transfers.

Key Features

• Payment reminder
• Converting estimates to invoices
• Payment processing
• Invoice history
• Recurring payment creation
• Real-time email notification
• Billable hours tracking
• Multi-currency
• Online invoicing

Pros

• It offers offline payment
• It enables one to check payment history
• Hiveage provides a tax calculator

Cons

• The navigation is a little bit complicated
• The free plan is available to only one user at a time

Price (per month)

• Free
• Basic – $16 per month
• Pro – $25 per month
• Plus – $42 per month

5. Harvest

Harvest is an ideal invoicing system for freelancers that offers time tracking and invoice creation. This platform provides an easy insight into past projects based on reporting features and time tracking.

It helps to collect payments rapidly with its payment gateway integration feature. It easily integrates with other tools like Slack, Stripe, and Asana.

Key Features

• Payment reminding feature to remind about due payment
• Finance monitoring to know the current status
• Expense tracking for every project and client
• Reporting
• Tracking of progress and expenses
• Project management tool
• Attendance tracking
• Alert and notification
• API

Pros

• Good customer support
• Team capacity tracking
• Tracking of time

Cons

• Only one user can access the free plan
• It is not possible to categorize projects into templates

Price (per month)

• Free – $0
• Harvest Pro – $12

6. Invoicely

Invoicely is another free tool for billing and invoicing for freelancers. This platform helps to smooth the financial operations along with estimate creation and bill management. Its applications are available on the App Store and Google Play Store, thus it comes under the popular apps for freelancers to send invoices.

Users can easily send invoices, track, and do multiple other invoicing-related tasks. This allows businesses to perform businesses worldwide. This software enables users to send up to five invoices per month.

Key Features

• Track hourly billed tasks
• Tax adding
• Reporting
• Expenses and mileage tracking
• Multiple businesses management
• Automatic reminders for payments

Pros

• Simple user interface
• Online payment receiving
• Easy report generating
• Managing client information

Cons

• Lack of customization in the free version
• Paypal is only available in the free version
• Features are limited

Price (per month)

• Free plan – 0$
• Basic plan – $9.99
• Professional plan – $19.99
• Enterprise plan – $29.99

7. FreshBooks

Freshbooks is an accounting software that offers instant invoicing. Its automatic payment reminder keeps the cash flow smooth. Users can log time and automatically add the same to the invoice.

Apart from invoicing, this platform is useful for managing accounting, expenses, projects, estimates, and payroll. This platform is ideal for small businesses and freelancers. Users can generate financial reports in less time.

Key Features

• Payment reminding
• Customizable invoices
• Fast payment through accepting credit cards
• Recurring invoices
• Payroll for paying employees’ salary
• Project management and team collaboration
• Multi-currency supporting

Pros

• Easy to use
• Double-entry accounting report feature

Cons

• Not suitable for freelancers having more customers
• Limited customizable options
• Extra charges are applicable to add an extra team member

Price (per month)

• Lite – $7.60
• Plus – $13.20
• Premium – $24.00

8. Wave Invoicing

Wave Invoicing is the best invoicing software for small businesses. It helps in time-saving and simplifies client management. It is also an ideal platform for the payroll when there is a need to pay employees’ salaries.

This platform includes three parts –

1. Invoicing software (creating and managing invoicing)
2. Accounting software (helps to monitor expenses and income)
3. Receipt scanning app (scanning receipt with a mobile device)

Key Features

• Keep track of the payments, bills, and expenses
• Tracking of real-time inventory management
• Accepting online payment
• Tax support
• Unlimited customers
• Managing contact
• Tracking of bills, expenses, and payments

Pros

• Customizable layout
• Convert estimates into invoices
• It allows users to capture and upload the receipt

Cons

• Certain features lacking
• Specific days are excluded from recurring invoices

Price (per month)

• Free plan
• Pro – $16 per month

9. Bonsai

Bonsai is another tool that freelancers can use for invoicing and billing. It simplifies the management process and collaboration. Moreover, it provides recurring invoices, customizable invoicing templates, and multiple currency support.

It also integrates with other platforms like Stripe and PayPal. Bonsai offers real-time data analysis.

Key Features

• Work organizing tool
• Tax-related legal advice
• Billing and cost accounting

Pros

• Real-time data analysis
• Streamline the sales processing

Cons

• Need of training for the use
• Costlier pricing plans for freelancers

Price (per month)

• Starter – $25
• Professional – $39
• Business – $79

10. Square Invoices

 

Square invoices are the best for small businesses and freelancers. Professionals can schedule invoices, and digital estimates and send unlimited invoices.

It has more convenient invoicing transactions for customers and businesses. Customization options and project management are other advanced features of this tool.

Key Features

• Save customer information
• Set reminders for payment
• Convert estimates into invoices
• Provide multiple payment options

Pros

• Real-time tracking of payment
• Custom templates are available
• Payment acceptance is available 24/7

Cons

• Lack of advanced features
• Customization is only available for Plus users

Price (per month)

• Free plan
• Plus plan – $29+ per month

11. HoneyBook

HoneyBook is another invoice software for freelancers. This billing software provides automation that makes the work super easy and fast. Users can track the payment schedule, leads, and reservations automatically.

Moreover, its email reminder feature enables the user to send the customer automatically when the payment is due.

Freelancers can manage overall invoicing tasks with Honeybook. It’s highly simple and effective to manage the billing process. Apart from invoicing, it is useful for contracts, proposals, and scheduling.

Key Features

• Automatically tracking invoices
• Email reminder
• Integrating with small business tools
• Professional invoice

Pros

• Accept online payment
• The sales pipeline is customizable
• Simple user interface

Cons

• Lack of some CRM feature
• Reporting metric is limited

Price (per month)

• Starter – $16
• Essential – $32
• Premium – $66

12. Invoice2Go

Invoice2Go is another invoicing software in the list. This platform allows invoice templates and makes invoicing tracking easy. This platform is an all-in-one tool that makes it easy to manage the overall billing process.

It offers multiple payment options and expense management. Moreover, it supports various languages including English, Dutch, German, French, Italian, and Spanish.

Key Features

• Multi-lingual support
• Support to add tips
• Attaching PDF to the invoice
• Customizable invoices
• Email reminders
• Reporting and Analytics
• Multi-currency feature

Pros

• Customizable invoice template
• User-friendly interface
• Simple usage of the platform

Cons

• High price
• Customer support is inaccessible
• Limited reports
• Integration is limited

Price (per month)

• Starter – $5.99
• Professional – $9.99
• Premium – $39.99

How to Choose the Best Invoicing Software for Freelancers?

To find the invoicing tool that suits your needs, you should consider the below factors.

1. Look at the user interface (UI) of the tools you’re considering. It should be user-friendly to attract attention effectively.
2. When evaluating tools, prioritize those that offer automation capabilities like recurring billing. These features can significantly reduce your workload and minimize errors.
3. Scalability is another aspect to think about. Choose the best invoice software for freelancers that can grow alongside your company as it expands.
4. Additionally, make sure to investigate the data protection protocols implemented by each tool provider. Your business’s sensitive information should be safeguarded adequately.
5. Consider the various pricing options available on the market. Select an invoicing tool with a price point that aligns with your budget while providing a return on investment.
6. Reading customer reviews and testimonials can provide insights into an invoicing tool’s ease of use and reliability.
7. Double-check if the solution seamlessly integrates with your company’s software.
8. As a freelancer or a small business owner, you can select the best invoicing software that aligns with your unique business requirements by evaluating these criteria.

Benefits of Using Invoice Software for Freelancers

Freelancers can avail many benefits from using invoice software and accelerate the payment process. Some of the benefits include:

1. Fast Invoice Creator

Invoice generator helps freelancers to generate invoices in less time. The ready-made templates simplify the invoice creation. Moreover, they are highly customizable and enable professionals to create invoices as per the requirement.

2. Get Faster Payment

Invoice software helps to accelerate your payment process. The chances of making the payment are high when you create and send an invoice to your client. The online sending of invoices like WhatsApp sharing and Email is fast. That means you can ask the client for the payment by adding a payment link in the invoices.

3. Impress Clients with Invoices

Freelancers care less about professionalism. However, professionalism is equally valuable for freelancers and companies. Adding a professional touch to invoicing is also a good idea, and that’s where invoicing software is helpful. The professional-looking invoice templates help create a professional-looking invoice that carries a proper format and content.

4. Reduce Chances of Errors

The error chances are at a low level with invoicing software. The ready-to-use templates automatically calculate the amount and applicable tax too. This reduces the chances of error. Ultimately, freelancers send the accurate invoice and receive the accurate payment for the work.

Key Features to Look for in Freelance Invoicing Software

Choosing the top invoicing software for freelancers might be tricky. Every software covers ideal features that make invoicing operations convenient. However, professionals must look for the below invoicing features.

1. Automatic Payment Reminders

The automatic payment reminder feature is important as it alerts your clients about the due payment. Freelancers must look for this feature as it helps to automatize the reminder of due payment. This assists in completing the payment on time.

2. Generating Unlimited Invoices

Will generating 1 or 2 invoices work for you? Not. For the continuous flow of payment, freelancers must look for unlimited invoicing features in the platform. Thus, professionals can generate unlimited invoices.

3. Multiple Currency Support

Multiple currency support leads to offering various currency options to set. Freelancers must choose the invoice software that provides the multi-currency option. It is very crucial for freelancers who serve clients globally.

4. Analysis and Report

The invoice platform should offer an analyzing process that enables users to track the status. It enables users to analyze the data and generate customized reports.

5. Expense Tracking

The expense tracking feature in freelance invoice software helps analyze and monitor expenses. Freelancers can handle tax deductions effectively. Thus, it helps streamline the overall financial management.

6. Customization

Customization is crucial as it enables users to tailor changes to their specific needs. The invoice software should be customized to craft an invoice aligned to the user’s needs.

7. Multiple Payment Gateways

The invoicing software should be compatible with various payment gateways. It should offer multiple options to make and receive payment easily.

8. Credit Card Payments

Credit card payments are an important attribute of freelancing invoice software. It makes the payment process straightforward by offering a convenient way to the client for the payment process.

Conclusion: What’s the Best Invoicing Software for Freelancers?

Freelancers can streamline their payment process with the help of invoice software. Like for a big enterprise, sending an invoice is highly crucial for freelancers. It helps freelancers to avail the payment and keep recording of every payment.

However, freelancers must choose their device-friendly software like Moon Invoice, which is the best invoicing software for Mac, Windows, iOS as well as Android. It carries advanced features and helps in managing invoicing action promptly. Freelancers can upgrade their entrepreneurship to the next level by using invoice software like Moon Invoice.

Frequently Asked Questions