Delivery receipts serve as proof of the successful delivery of the product. It helps you know whether your customers have received the service or goods. The concept of delivery receipt came into existence to ensure the confirmation of goods or service delivery.
In this comprehensive guide, we will walk you through what is delivery receipt and its benefits. Also, we will discuss the efficient way to generate a receipt through a free receipt maker app. So, let’s delve deeper into this topic.
What is a Delivery Receipt?
We have been witnessing the delivery of various things in our lives daily. For example, we get a notification as ‘delivered’ when the message is delivered while sending a text message. Likewise, we can be notified of successful delivery while sending emails.
In business terms, a delivery receipt is issued by the seller to the customer for getting confirmation from the customer. The seller or the delivery personnel asks the customer to sign the delivery receipt to confirm the delivery of the goods or service. Using online billing software, the delivery receipts are easily generated. We shall talk about it in detail further.
The Consignee and the Sender
In businesses where the seller or the sender needs to regularly send goods to the consignee, the importance of delivery receipt is primary. Businesses need to get the delivery receipt duly signed by the consignee to deliver the consignment successfully. It helps the logistics department stay updated; it also helps the logistics update the other department about the delivery receipt management of a particular consignment.
Businesses use blank receipt templates and customize them to business standard delivery templates to get them duly signed by the consignee or the customer. In short, delivery receipts are used in various businesses to confirm the seller or the sender about the successful delivery.
Benefits of Issuing Delivery Receipts
Let us take a look at the various advantages of issuing delivery receipts.
1. Delivery Confirmation
A delivery receipt confirms that the product delivery has been made successfully to the customer’s location. Further, it eliminates any confusion between your internal team whether an item was delivered or not.
A delivery receipt authorized by the customer acts as a formal acknowledgment from the recipient. It ensures both parties are aligned on the completion of the transaction. This delivery confirmation helps businesses streamline their internal operations.
2. Legal Protection
A receipt of delivery is legal evidence to safeguard your business from any lawsuit filed by customers. In case a customer claims they didn’t receive a shipment, businesses can show signed delivery receipts as concrete evidence of product delivery. This delivery receipt is particularly valuable in court proceedings.
As a result, it helps companies protect themselves from fraudulent claims or misunderstandings that could lead to financial losses. If a company delivers goods on time but a customer later denies receipt, a signed document can serve as proof that the product was delivered on time.
3. Transparency
A delivery receipt signed by the recipient plays a pivotal role in fostering open communication between sellers and buyers. Customers appreciate knowing when their orders have been delivered. So, when you issue a delivery receipt, including timestamps, recipient signatures, and itemized lists of delivered products, you can gain the client’s trust.
Such things minimize confusion, enhance accountability, and help customers feel more secure about their purchases. Moreover, having transparency throughout the delivery process leads to healthy relations between the client and the supplier.
4. Real-time Tracking
Modern customers expect to where exactly their orders are at any time. With a delivery receipt, you can show proof that the delivery has been made in case they were not present at the location. That’s how businesses using automated tracking systems can send instant updates on the delivery progress.
Once the recipient signs a delivery receipt, businesses dispatch a text or email, stating when the delivery was completed. Businesses can take further actions in case the message is not delivered due to some technical errors.
Uses Cases for Delivery Receipts
Delivery receipts ensure the product has been delivered to the customer’s location. Let us take a use case where a business delivers a pair of shoes to the buyer but wants to confirm if the delivery was successful.
Here’s how the process works:
1. Product Dispatched
The seller ships the product via an in-house delivery service so that it can track the delivery using the product ID. They use an automation tool to track product delivery in real time and learn about how soon the item will reach the customer’s location.
2. Receipt Generated on Delivery
Upon delivery, a new delivery receipt will be generated, and the customer needs to sign a receipt as they have received the goods. Some businesses also prefer an electronic signature as a valid delivery receipt, while others record the customer’s signature in the digital receipt.
However, if the delivery fails for some reason, the receipt won’t be generated, but the seller will make another attempt to deliver the product. If needed, they will get in touch with the customer and ask for their availability.
3. Acknowledgment
Once the product delivery is successful, the original receipt will be sent to the customer via email or text message. Whereas, a copy of the receipt will be kept for business financial records.
How to Make Delivery Receipts with Free Receipt Maker?
A free receipt maker app is one of the best ways to issue delivery receipts online. For that, you only need is customizable receipt template to generate a delivery receipt in a professional manner. Since a delivery receipt can be generated online, there is no need for a paper-based receipt, which can be misplaced easily.
Let us shed more light on how to generate a delivery receipt using a sophisticated receipt maker app.
Generate Any Type of Receipt Professionally With Moon Invoice at 0$
Moon Invoice, an online receipt maker, offers complete automation to make a delivery receipt in a professional way. The software has in-built ready-to-use receipt templates to create nice-looking receipts in under 2 minutes or less.
Whether it’s a delivery receipt, sales receipt, cash receipt, or payment receipt, you can create any of them instantly. Also, digital Receipts are easy to store and access as they can be kept in the cloud instead of carrying them separately in the pocket.
Here’s how to make a delivery receipt free on online receipt maker, Moon Invoice.
- Download the Moon Invoice app or open this link on your web browser.
- Mention your business details such as name, contact, or email.
- Upload your business’s logo to showcase your brand on an invoice.
- Type the name and contact details of the person to whom you want to send a receipt.
- Enter the product details along with their descriptions, quantities, and rates.
- The total sum will be calculated automatically and simultaneously you can adjust it with taxes.
- Clarify the payment terms and conditions for your client.
- Review the details once and save the changes you made.
- A new receipt will be generated without asking you to sign up or log in at no cost.
Final Thoughts
Businesses that need to issue timely delivery receipts to their buyers, receivers, or consignees must log on to our free receipt maker app. Start designing unlimited free delivery receipts to issue for maintaining accurate proof of delivery regime for your business. Connect with our receipt module experts to learn more about utilizing the blank receipt templates offered by Moon Invoice.
FAQs
Jayanti Katariya is the founder & CEO of Moon Invoice, with over a decade of experience in developing SaaS products and the fintech industry. He holds a degree in engineering. Since 2011, Jayanti's expertise has helped thousands of businesses, from small startups to large enterprises, streamline invoicing, estimation, and accounting operations. His vision is to deliver top-tier financial solutions globally, ensuring efficient financial management for all business owners.
