A Quick Glance at the Best Accounting Software

1. Moon Invoice – Best accounting software for photographers that offers advanced features for managing one-to-one accounting actions.

2. HoneyBook – An easy-to-manage accounting platform that eases the accounting process.

3. FreshBooks – A popular accounting software that offers the best accounting solution through the latest features.

4. QuickBooks – Another popular accounting platform for creating and managing invoices and business financial reports.

5. Xero – It is a cloud-based accounting tool that possesses a user-friendly interface and automated bank feeds.

6. Iris – A UK-based accounting solution that offers cloud-based access and simplifies the accounting and bookkeeping process.

7. Sprout Spirit – One of the popular accounting software that offers automation concepts.

7 Best Accounting Software for Photographers

1. Moon Invoice

Moon Invoice is one of the best accounting software for photographers. It streamlines accounting work and can act as the right invoicing partner for photographers.

Using this platform, professionals can easily manage estimates, invoices, receipt generation, etc. Through customization, it is easy to generate the required document according to need. The bookkeeping software supports automation that automates your calculation, ensuring there is no chance of errors.

Through Moon Invoice, photographers can improve their cash flow and prevent late payment issues. It also provides an auto-reminding feature that reminds customers about the due payment, reducing the professionals’ follow-up burden. Users can easily convert estimates to invoices with a single click.

It also offers an easy-to-share concept. Photographers can easily share invoices, estimates, and receipts through WhatsApp or email with a few clicks.

Moon Invoice offers third-party integration and easily integrates with popular software like WooCommerce, Integromate, Gmail Add-Ons, Public API, and Zapier. Additionally, it offers easy connectivity with Gmail and Outlook.

This platform is ideal for startups and big enterprises to manage all their financial actions and business operations at once.

Platform Availability: Web app, Android, iOS, Windows, & MacOS

Key Highlights of Moon Invoice

• 66+ custom templates
• Project management
• User-friendly interface
• 15+ business report generation
• Recurring transactions
• Multi-currency supporting
• Inventory management
• My Documents option to manage all the documents in one place
• Available in different languages
• Expense tracking to manage business expenses
• 24/7 customer support through chat, email & call

Pros

• Supporting multi currencies
• Easy to learn and access
• Offer customized templates
• Supports recurring invoices
• Payment gateway integration

Cons

• The free trial is available for a limited period.

Pricing

• Bronze Plan – $7.99 per month
• Silver Plan – $9.99 per month
• Gold Plan – $14.99 per month
• Platinum Plan – $64.99 per month

2. HoneyBook

Another popular photography accounting software, HoneyBook, streamlines professional photographers’ accounting actions. It is a cloud-based CRM solution that helps professionals manage everything from consultation to billing.

They can easily send invoices, manage their projects, and accept online payments for their photography services. Thus, it saves professionals time while reducing their extra manual efforts.

This software is ideal for freelance photographers or small photography businesses.

Platform Availability: Android and iOS

Key Highlights of HoneyBook

• Professional online invoices
• Automation concept
• Send contracts
• Project management
• AI writing assistant
• Live chat support
• Tracking inquiries
• Online proposal
• Scheduling of meeting

Pros

• Easy to use
• Flexible pricing
• Good customer support

Cons

• Learning curves
• Limited customization
• The user interface is not as good as other accounting software

Pricing

• Starter Plan – $36 per month
• Essentials Plan – $59 per month
• Premium Plan – $129 per month

3. FreshBooks

FreshBooks is a renowned name in the business world. One of the best accounting software for photographers, the platform offers easy handling of accounting actions.

Using this platform, professional photographers can perform careful bookkeeping, easily smoothen their cash flow, and quickly generate professional invoices.

This photography accounting software makes it easy to convert estimates or proposals to invoices with a single click. The platform offers customizable, professional-looking templates.

Platform Availability: Web App, Android, and iOS

Key Highlights of FreshBooks

• Invoicing
• Expense tracking and management
• Payroll management
• Mobile receipt scanning
• Financial reporting
• Estimate making
• Team management
• Time tracking
• Proposal making

Pros

• User-friendly interface
• Time tracking capabilities
• Third-party integrations
• Flexible pricing plans

Cons

• Limited reporting and analytics
• Limited features
• Limited users and clients

Pricing

• Lite Plan – $21 per month
• Plus Plan – $38 per month
• Premium Plan – $65 per month

4. QuickBooks

Another popular accounting software is QuickBooks, which simplifies photographers’ accounting work by helping them manage all accounting activities on one platform.

Photographers can easily manage their finances effectively in one place, from managing expenses to tax preparation.

Automation makes it easy to automate activities. The platform provides an easy solution for storing and organizing client information, simplifying the professional management process.

QuickBooks is best suited for startups, sole proprietorships, and small photography businesses with an employee size of 50.

Platform Availability: Android, iOS, and Web App

Key Highlights of QuickBooks

• Invoice Making
• Expense tracker to track business-related costs
• Online payment option
• Project tracking
• Supporting multi-currency
• Inventory management
• Data migration
• Multi-currency support
• Tacking of business mileage
• Payroll management
• Recurring transactions
• Generating profit and loss statements

Pros

• Easy to access from any device
• Easy to learn
• Flexible third-party application approach
• Detecting and fixing errors

Cons

• No inventory control
• Limited users can access
• No direct professional support
• Invoice design tools are not available

Pricing

• Simple Start Plan – $5 per month
• Essentials Plan – $8 per month
• Plus Plan – $12 per month
• Advanced Plan – $22 per month

5. Xero

Xero may not be as popular as other accounting software, but it is an ideal choice for photographers. This cloud-based software provides numerous beneficial features such as bank reconciliation, expense tracking, online invoicing, and integration with other business applications. It supports third-party integrations and seamlessly connects with widely used tools like Square, PayPal, and Stripe.

Platform Availability: Web browser, iOS, and Android

Key Highlights of Xero

• Tracking expenses
• Bank reconciliation
• Online invoicing
• Multi-currency support
• Reporting and analytics
• Accepting payment through various modes
• Managing inventory

Pros

• Cloud-based software
• Establish real-time communication
• Real-time bank feeds and reconciliation
• Scalability

Cons

• No support for exchange traded products
• Certain features are limited
• Customer service is not up to the mark

Pricing

• Starter Plan – $29 per month
• Standard Plan – $46 per month
• Premium Plan – $69 per month

6. Iris

Iris is popular in the UK accounting industry but also has a strong presence in the USA. As such, it is a suitable accounting platform for photographers and other business professionals. It offers remote work capabilities because its cloud-based concept allows users to work from anywhere.

The accounting solution offers invoicing and payment solutions. Moreover, professionals can track expenses and categorize them for better budgeting. It is handy for the users to generate financial reports on income, profit, and cash flow. Through automation, professionals can set up automatic payment reminders for overdue payments.

Iris is an ideal accounting software for small to medium-sized photography businesses.

Platform Availability: It is available on cloud platforms like Amazon Web Services, Google Cloud Platform, Microsoft Azure, and Tencent Cloud.

Key Highlights of Iris

• Automated compliance for tax calculation that reduces errors
• Scalability that allows businesses to add more features, along with photography business growth
• Third-party integration
• Advanced measures to protect sensitive data
• Payroll services

Pros

• User-friendly interface
• Useful to handle various types of accounts

Cons

• Slow processing
• Unexpected errors and crashes

Pricing

• Basic Plan – $25 per month
• Advance Plan – $29.95 per month

7. Sprout Studio

Sprout Studio offers extra, beyond accounting. It combines studio management features along with accounting features.

The gallery’s option of this accounting software elevates the client experience. Additionally, it enables professionals to perform email marketing for their photography business and grow their photography profession. Professionals can schedule their meetings through Sprout Studio.

As far as accounting actions are concerned, photographers can generate and manage invoices and billings. It also allows professionals to accept electronic payments for their photography services.

The automation concept of this software helps professionals save time while automating most of their work.

Platform Availability: Web browser

Key Highlights of Sprout Studio

• CRM (Client Relationship Management)
• Client invoicing
• Automation concept
• Galleries to evaluate your client’s experience
• Email marketing
• Scheduling client meeting
• Integrated with Zapier
• Album and design proofing

Pros

• Good customer support
• Efficient client communication
• Automation feature

Cons

• There is no option to automate messages based on the type of shoot and date.
• There are a lot of potential learning curves
• Limited reporting concept

Pricing

• Lite Plan – $19 per month
• Basic Plan – $36 per month
• Pro Plan – $51 per month
• Unlimited – $69 per month

I am a Photographer, So Why Do I Need Accounting Software?

Like other professionals, photographers offer their services to customers and charge in return. The best approach is to choose the best accounting software to streamline their billing and overall financial management.

The following points will clarify why photographers need accounting software:

Smooth Invoicing – Accounting software helps create professional invoices and also provides an easy way to send them.

Active Cash Flow – The chances of late payment are minimal when using accounting software. Thus, it keeps the cash flow active.

Automation – Photographers save their time through automation that cuts their manual efforts.

Minimal Errors – Accounting software helps to reduce the chances of errors, keeping things at an accurate level.

Financial insight—Accounting software allows professionals to gain insight into their financial condition and all financial transactions. It also helps record income accurately.

Tax Compliance – Accounting software helps to prepare accurate tax returns while avoiding potential penalties.

Client Management – Photographers can easily manage their client details on a single platform.

Better Budgeting & Planning – Photographers can easily understand and plan their budget after understanding their income and expenses.

Organize Financial Documents – Accounting software for photographers helps organize and manage all important financial documents in one place. Professionals can easily track invoices, estimates, receipts, and other documents.

What Factors to Consider When Choosing Accounting Software?

There are certain factors that photographers must be aware of when choosing the best accounting software for photographers. These are as follows:

Ease of Use

Accounting software should be easy to learn and access. Complicated software can frustrate you as a user.

Compatibility

Accounting software should be compatible with desktop computers or mobile devices. Before finalizing the software, the user should check its compatibility.

Customer Reviews

Never neglect the words that other users have shared based on their experience. They share their personal experience through it, which gives you an idea of whether the particular software is right for you or not.

Security Measures

Professionals should look for the security measures that the software offers. These measures should include secure access to sensitive data and secure online payments.

Price

Prices always fluctuate from software to software, so photographers must choose the software based on their budget.

Final Words

There is plenty of accounting software available for photographers to ease their accounting work. However, photographers should choose the one that best suits their needs.

Every accounting software has different features and pricing structures, so professionals should choose wisely. By incorporating accounting software like Moon Invoice, photographers can level up their accounting actions.

Frequently Asked Questions